Communicating Effectively for Diverse Audiences and Contexts Presentation – Description
Due TOMORROW, 7/9/23 by 5pm est
COMMUNICATING EFFECTIVELY FOR DIVERSE AUDIENCES AND CONTEXTS: PART 1
For the purposes of the Assignments in this module, you are a manager with Allied Products, a U.S.-based manufacturer of consumer packaged goods. Your company has recently acquired manufacturing operations in Mexico and will be using these facilities to vertically integrate production of several of your key product lines. You and a number of your U.S.-based counterparts will each be leading a profit center for a specific equipment type (yours is blenders). In the coming weeks, each of these profit centers will be forming a six- to eight-member team representing key functions in planning, manufacturing, marketing, and distributing its product. Each of these virtual teams will be led by a U.S.-based manager, some of whom are newer to the role and may lack experience in leading teams.
Your senior leader has asked you to create a set of three presentations for the group of managers about choosing appropriate communication methods and strategies for communicating effectively, taking into consideration the purpose of your message, your audience, and your context. In this case, you will want to highlight considerations for virtual teams, as well as culture, since Mexico is considered a higher context culture compared to the United States. Your presentations must include title slides and references slides that include appropriate academic and professional support for your ideas. You will also need to provide an accompanying script in the Notes section of each slide that you would use if you were delivering your presentation to your fellow group of U.S.-based managers. Each content slide should contain 3–5 bullet points (no more than 1 sentence each), with additional details and explanation provided in the accompanying script.
The objectives for your presentations and the weeks in which they will be due are as follows:
Week 1: The Communication Process
Provide basic information on the key components and process of communication.
Highlight the importance of self-awareness and being a competent “sender.”
Week 2: Considering Culture and Context
Provide guidance about communicating effectively with those from a higher context environment (such as Mexico) than the United States.
Week 3: Communicating Virtually and Planning for Team Meetings
Help the managers understand key considerations when communicating in a virtual team.
Give the managers a framework that will help them plan for and run effective team meetings.
Submit your presentation and accompanying script in the Notes section of each slide. Be sure you are fully addressing the following in 4–5 slides, excluding references:
INTRODUCTION
Provide an introductory slide that grabs the audience’s attention and answers the “why you should listen” question for the audience. The script that accompanies this slide should introduce the topic and purpose of the presentation and provide the key objectives for the presentation. (1 slide)
THE COMMUNICATION PROCESS
Examine components of the communication process.
Briefly define communication.
Identify the parts of the process and how they work together to promote effective communication. (1–2 slides)
Illustrate the importance of self-awareness in communication, including what it means to be a competent “sender.” (1 slide)
CONCLUSION
Provide one concluding/wrap-up slide in which you offer a compelling conclusion to the material by summarizing key points and reinforcing suggested practices through script contents that keep the audience engaged. (1 slide)
Resources:
Communication Has Many Parts
The process of communication is not just about sending and receiving information. You should consider not only who sends and receives the message but also how those messages are sent and received, what the responses to the messages are, and the contexts in which the messages are sent and received. In these resources, you will explore the different aspects of the communication process.
Emerald Works Limited. (n.d.). Understanding communication skills: Applying the seven stages of the communication process Download Understanding communication skills: Applying the seven stages of the communication process. MindTools. https://www.mindtools.com/community/pages/article/…
MindTools.com. Understanding Communication Skills Applying the Seven Stages of the Communications Process. Management Training and Leadership Training – Online. https://www.mindtools.com/community/pages/article/… Reprinted by permission of Mind Tools Ltd. via the Copyright Clearance Center. Licensed in 2021.
Note: Please disregard any reference to an embedded video in this reading.
Time Estimate: 5 minutes
EPM. (2019, April 23). The communication process explainedLinks to an external site. [Video]. YouTube.
Note: The approximate length of this media piece is 11 minutes.
Nutshell Brainery. (2017, February 17). Intro to communication fundamentalsLinks to an external site. [Video]. YouTube.
Note: The approximate length of this media piece is 9 minutes.
Stickle, T. (2018, November 23). The 3 models of communicationLinks to an external site. [Video]. YouTube.
Note: The approximate length of this media piece is 4 minutes
You as the Sender
A critical component of the communication process, the sender is the source of the initial communication. As such, the burden is on the sender to initiate the process of communication and set the tone for how that communication will be sent and (often) received by the other party. Of particular importance in being an effective sender is possessing self-awareness. Understanding how you communicate, how you are perceived, and how you react to others can be a crucial part of having your messages received as you intended. Through these resources, you will further explore the importance of self-awareness to effective communication.
Earley, J. M. (2020, October 14). Self awareness: The foundation of effective communicationLinks to an external site. [Video]. YouTube.
Note: The approximate length of this media piece is 9 minutes.
Finn. K. (2020, February 12). How self-awareness can affect communication with anyone in incredibly positive waysLinks to an external site.. Finn and Associates. https://drkarenfinn.com/divorce-blog/how-to-be-mor…
Time Estimate: 4 minutes
Nugent, I. (2020, January 22). Why is self awareness important in communication?Links to an external site. [Video]. YouTube.
Note: The approximate length of this media piece is 12 minutes
Planning Your Communication—Know Your Purpose
Knowing why you are communicating is as important as knowing what you want to express. In business, it is critical to know the purpose behind the information you share and how that information can help your team, or your organization, achieve its goals. Whether you want to expand people’s understanding of a particular topic, influence others in their decision making, share ideas, or provide your perspective about a situation, being clear in your purpose can help you to meet one of the main goals of communication: achieving understanding.
LaMarco, N. (2018, November 5). Purpose of communication in businessLinks to an external site.. Chron. https://smallbusiness.chron.com/purpose-communicat…
Time Estimate: 5 minutes
Nutshell Brainery. (2017, February 20). Know your purpose in communicatingLinks to an external site. [Video]. YouTube.
Note: The approximate length of this media piece is 6 minutes
Planning Your Communication—Understand Your Audience
As you plan to communicate information to others, another critical component is knowing who will be receiving your message. In a business context, not only does that include knowing specific details about the other person (or people)—such as their role(s) in the organization—but also their level of current understanding, what more information they might need regarding the situation at hand, how the information might impact any decision making, and any other contextual information that can help you consider how they might receive the information being sent. Through these resources, you will examine considerations related to the audience for your communications.
Munter, M. (2001, March 15). Know your audience. Harvard Management Communication Letter. http://hbr.org
Time Estimate: 6 minutes
Nutshell Brainery. (2017, March 5). Know your audience when communicatingLinks to an external site. [Video]. YouTube.
Note: The approximate length of this media piece is 10 minutes
Planning Your Communication—Choose Your Channel
You may have had a conversation with someone before in a place that wasn’t ideal. Considerations of where and how you communicate are an integral part of your communications efforts being effective. Choosing the proper medium for a specific communication could mean the difference between your message being received as intended and you being misunderstood. Using these resources, you will consider communication channels for your message and audience.
Emerald Works Limited. (n.d.). Tune your communication: Picking the right channel for your message and audience Download Tune your communication: Picking the right channel for your message and audience. MindTools. https://www.mindtools.com/community/pages/article/…
MindTools.com. Tune Your Communication: Picking the Right Channel for Your Message and Audience – Online. https://www.mindtools.com/community/pages/article/… Reprinted by permission of Mind Tools Ltd. via the Copyright Clearance Center. Licensed in 2021.
Time Estimate: 8 minutes
Nutshell Brainery. (2017, March 13). Selecting your communication channelLinks to an external site. [Video]. YouTube.
Note: The approximate length of this media piece is 10 minutes
The post Communicating Effectively for Diverse Audiences and Contexts Presentation first appeared on .
